What is Metadata?
Metadata of files, is essentially information about files but not about the content but about characteristic of the file, to describe, organize, archive, or whatever is required, is not really limited.
Example: A text Message “3 sms”, about a wife telling a husband about her day in the office. The metadata could be “date”, “time” when the SMS was sent, when the SMS was received, size, number of characters, was a formal message, informal message, and so on. There is information about the message itself, but not about the content of the message, that is metadata.
Some types pf Metadata , could be:
- Descriptive
- Structural
- Administrative
- Reference
- Statistical
- Legal
Some Elements:
Fields
Fields to store metadata.
Examples of fields include names, dates, numbers, and currency.
Links
Links are normally used to associate files with each other.
An example could be, recommendation letters may file letters in an “recommendation letters” folder for all “letters” received from candidates.
Versions
Version of sometimes the same file, or for tracking modifications
Tags
Examples: Favorites, Recruiting, Payroll, Accounting, etc and all documents related to the specific topic.
Digital signatures
Additional filter to distinguish between signed and non-signed files
Templates
A template is essentially a set of tags, or categories or other metadata to normally automate document creation.
Cheers!